SAP Financial Accounting (SAP FI) Practice Exam

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How can the assignment field for automatic clearing in SAP be populated?

Based on the sort key in the GL, customer, or vendor master record
Through user-defined criteria
Automatically by the system
Manually

The correct answer is: Based on the sort key in the GL, customer, or vendor master record

The assignment field for automatic clearing in SAP can indeed be populated based on the sort key in the General Ledger (GL), customer, or vendor master record. The sort key is a crucial component in determining how items can be matched for clearing purposes during the automatic clearing process. When transactions are posted, the system uses the sort key from these master records to assign a unique identifier to the transaction. This identifier helps the system to group similar transactions together, allowing it to effectively match debits and credits that can be cleared against each other. Using the sort key ensures that the clearing process adheres to fiscal principles, as it provides a systematic method of identifying which transactions can offset one another based on predefined criteria. While automatic clearing can indeed be influenced by other methods, such as user-defined criteria or manual entries, the core mechanism often relies on the structure provided by the sort key in the master records. This foundational setup streamlines the clearing process and enhances the accuracy of financial reporting.