SAP Financial Accounting (SAP FI) Practice Exam

In SAP, what can affect the posting of invoices linked to vendor records?

1. Document type

2. Vendor blocking settings

3. Exchange rate fluctuations

4. Posting period

The correct answer is: Vendor blocking settings

Vendor blocking settings play a critical role in determining whether invoices related to vendor records can be posted. These settings are part of the vendor master data and are designed to protect the organization from posting transactions for specific vendors that may require additional scrutiny or have outstanding issues. For example, a vendor may be temporarily blocked due to concerns over their performance, creditworthiness, or compliance with financial agreements. When invoices are entered for blocked vendors, the system will prevent postings, ensuring that only vendors deemed appropriate can be transacted with during the invoicing process. While factors such as document type, exchange rate fluctuations, and posting periods also influence posting behavior in SAP, they do not specifically address the integrity and reliability of vendor transactions as blocking settings do. Document types classify transactions, exchange rate fluctuations impact financial value on international transactions, and posting periods define the time frame for financial reporting; however, these factors do not inherently restrict or allow postings based on the reliability or status of the vendor relationship itself. In contrast, vendor blocking settings are explicitly designed for that purpose, making them a fundamental aspect of managing vendor transactions in SAP FI.